I’M CRAZY BUSY RIGHT NOW


I hear many people saying that work is crazy busy right now. It usually is this time of year. On top of the end of year frenzy, many of us struggle with pressure to deliver more with less resources, often with less clarity.

I listened to a talk by an emergency physician about Triage – a sorting system to allocate limited resources to do as much good as possible. The criteria differ between country and situation, but in essence: when disaster hits, there should be no doubt about whom to treat first.

Without in any way comparing corporate pressure to emergency care, wouldn’t it be great to have a clear-cut way to allocate our personal resources (time, energy, and cognitive capacity) when things get ‘crazy busy’?

As a starting point, ask yourself:
1️⃣ What are my top 3 priorities? (the easy part)
2️⃣ How are they reflected in my calendar? (the painful part)
3️⃣ How can I design my work, so that my most productive time is spent on my top priorities? (the game-changing part)

Or as Steven C would say: When you have too many top priorities, you effectively have no top priorities.

The Importance of Rethinking

Emma Vallin, Leadership Consultant & Coach. Photo: Janine Laag

Decisive, bold, assertive, fast, consistent – these are traditionally highly valued traits in the corporate world. Many of us have heard them in performance reviews, either as qualities we have or should develop.

In brand management, where I spend most of my career, we were trained to know our data, do our research, then to commit to an idea and stick to our plan. Often spending most of our energy convincing the world about its brilliance. There was little room for honest reevaluation or rethink.

Why is changing our minds so hard?

I recently read Think Again by Adam M. Grant. Grant starts by describing the concept of Escalation of Commitment –

“When we dedicate ourselves to a plan and it isn’t going as we hoped, our first instinct isn’t usually to rethink it. Instead, we tend to double down and sink more resources in the plan”.

If we’re collaborating with others on this plan, it can be ever harder to change our minds. We are social creatures and challenging the direction of our team comes with risk. Nobody wants to come across as arrogant, stupid or indeed insecure. Most of us want to fit in. It takes a very open and inclusive team climate to accommodate this kind of risk taking. A psychologically safe environment in which candor and half-baked ideas are welcomed. With leaders who encourage us to rethink, relearn and challenge truths.

The ability to change our mind is more important today than ever

In stable and predictable industries and markets, like the ones I worked in at the time, being consistent and sticking to your guns is often a good thing. It inspires confidence in stakeholders and gives your brand consistency. However in uncertain, fast-paced and ever-changing corporate environments, the courage to reevaluate and change direction becomes business critical.

To do this we need people with the right cognitive skills. We often think of mentally fit people as intelligent people. The smarter you are, the more complex problems you can solve, faster. But in a rapidly transforming world, there are, according to Adam Grant, cognitive skills that could matter more: the ability to rethink and unlearn.

“Progress is impossible without change; and those who cannot change their minds cannot change anything – George Bernard Shaw”

The value of reflection

For those who dare to be indecisive, there’s a lot to gain. Kahneman’s work on Thinking, Fast and Slow gives us another take on the virtue of the slower, more deliberate System 2 thinking.

Reflection is also important for developing our self-awareness. Professor Daniel Newark, who studies decision-making, identity and behaviour, claims that pondering over outcomes of two or more options allows us to be introspective and gain unique dimensions of self-awareness. He says: “The contemplations and conversations characteristic of indecision may help construct, discover, or affirm who one is.”

For me, this speaks to the theory of ‘slowing down to speed up’ and the value of reflection.

Invite others to rethink with you

There is lot to gain from opening up about our doubts and inviting others to reflect with us. Otto Scharmer talks about self-reflection as one of the prerequisites for new thinking. We cannot go from disagreement to generative dialogue without being curious about our own views and willing to challenge them.

So why not invite your collegues to reflect with you? Newark also found that when you seek advice before making a decision it can inspire conversations of meaning and build professional connection. Quite a nice side effect.

What ‘truths’ are you holding on to?

What do you need to rethink in your work?

Unplanned Aimlessness

I am planning person, to say the least. When I tell people about my rolling 5-year personal plan in Excel they usually look like they’ve seen a green giraffe fly over the rooftops.

Every January, as part of my annual planning process, I update my 5-year plan, evaluate and rate previous year, develop guiding principles for the coming year and set 4-5 goals with associated activities for the new year.

Sounds like I should see someone about this?

Well it works for me. Half-year reviews with myself gives me an endorphin-high the size of a teenage kiss.

In 2016 I had no plan.

This was not a conscious decision and I didn’t even notice it until I sat down for my review in January. As the chock settled I realised that this was exactly what I needed last year. I guess a part of my brain somehow understood this but decided to keep quiet about it so I wouldn’t protest.

2016 was the year I overcame fertility problems, had a pregnancy fraught with complications, fought discrimination at work, had an emergency caesarean and became a mother. Trying to fit that into columns and rows would not have been a good idea.

Fate however smiled at my obsession with planning and arranged for my pregnancy to follow the calendar months, starting in January. One must have some order after all.

It makes me wonder – is it necessary to have a serial car crash in our lives to change deeply entrenched behaviours?

If we instead consciously change these behaviours do we develop just as much? Or even more?

Today I took time off my parental leave and wrote my 2017 plan. I am proud that I waited until February and that the plan doesn’t contain a single colour-coded rating system.

It is however still in Excel.